News & Events
Events & Registration

Fall Family Weekend

Fall Family Weekend - October 11 - 13

We Can't Wait to See You!

We look forward to having your family—parents, grandparents and siblings are welcome!—join us for this year’s events Thursday evening through Saturday afternoon, October 11-13.
Fall Family Weekend will give you an opportunity to spend time with your child, meet one-on-one with your child's teachers and advisors, and socialize with other families and members of the VES community. The weekend features:

  • the annual Parents Council Auction 
  • conferences with teachers and advisors
  • parent education sessions
  • cheering on Bishop athletic teams 
  • enjoying our instrumental and vocal performances, and more!

Weekend Attire
We want you to feel right at home this weekend, so feel free to dress casually and pick up your Bishop gear in the bookstore. 

Parent/Teacher Conference Sign-Ups

Register using the form and then login to your VES Resource Board online and choose the Schedule Parent/Teacher Conferences button to select the times you would like for your conference (we encourage you to invite your student to attend). Sessions will be available Friday afternoon through Saturday morning.

Thursday, October 11

5:30 - 7:30 p.m. - Town Permissions for Boarders with Parents

6:30 - 8:30 p.m. - Parent/Teacher & Parent/Advisor Conferences for Day Student Parents

Friday, October 12

9 a.m. - 3 p.m. Bookstore Open

9:30 - 10 a.m.
Parent Registration & Reception | King Center Lobby
*Registration will continue throughout the weekend inside Jett Hall.

10 a.m. Headmaster’s Welcome & Parent Education Sessions | William King Center
  • Education Session 1: VES Strategic Plan (10 - 10:30 a.m.)
  • Education Session 2: Freedom from Chemical Dependency (10:35 - 11:10 a.m.)
  • Education Session 3: Social Institute - Social Media  (11:15 a.m. - 12 p.m.)

12 - 1:15 p.m. Lunch and Family Photos | Harrison Dining Room & Box Plaza
*Students will pick up parents outside the King Center for lunch and photos.

12 - 4:30 p.m. Parents Council Auction Opens for Students and Parents | Hight Library
*Let the bidding begin. Check out the Auction with your student before the adults only event at 5:30 p.m.!
1:30 - 3 p.m. Music Concert, Drama Performance, Art Exhibit and Reception | King Center

3 - 4:30 p.m. Parent/Teacher & Parent/Advisor Conferences 

5:30 - 7 p.m. Dinner for Students and Families | Harrison Dining Room

5:30 - 7:30 p.m. Parents Council Auction & Cocktail Party (Adults Only) | Hight Library
* Join Parents, Faculty & Friends for Cocktails, Hors d'oeuvres, Silent Auction & 50/50 Raffle

5:30 - 11:30 p.m. Town Permissions for Boarding Students

Saturday, October 13

7:30 a.m. - 12 p.m. Registration Continues | Inside Jett Hall

7:30 - 9 a.m. Continental Breakfast | Harrison Dining Room

8 a.m. - 12 p.m. Town Permissions

8 - 11:30 a.m. Parent/Teacher and Parent/Advisor Conferences

9 a.m. - 2 p.m. Bookstore Open

11:30 a.m. - 12 p.m.  Parent Education Session 4: College Counseling Q & A (applicable for all grades) Overview of the four-year college counseling process and answers to your questions

11:30 a.m. - 1:30 p.m. Picnic Lunch for Students and Families | Box Plaza
Students may depart for Fall Break after their last obligation.

Weekend Athletics

Friday, October 12

4:30 p.m. Varsity Field Hockey vs. Carlisle: "Senior Night"
5 p.m. JV Soccer vs. Forest Soccer Club
5:30 p.m. JV Volleyball vs. LYHS
6 p.m. JV Field Hockey vs. Carlisle

Saturday, October 13

1 p.m. Cross Country vs. Hargrave
2 p.m. Football vs. Covenant
2 p.m. Soccer vs. Eastern Mennonite
2 p.m. Varsity Volleyball vs. LYHS


STEP 1: 
Click Here to Register >

STEP 2:  Sign Up for Parent/Teacher Conference

After you register, please go to your Resource Board and click on the light green button labeled "Schedule Parent/Teacher Conferences" to select your times.

Parent/Teacher & Parent/Advisor Conferences

Conferences during Fall Family Weekend are a great time to hear teachers’ insights about your student’s work in their classes and receive feedback about their progress thus far. To get an overview of your child’s progress across their academic, co-curricular, and social/ residential experience, schedule a conference with his/her advisor. During the weekend, Faculty and Staff will also be present and available at meals, athletic games and events for casual conversations about your student.
Student attendance during conferences is optional. We’ll let you decide if the conversation would be most valuable with or without your student’s input during the conference. 

How to Select Your Conferences 
After you have registered for Fall Family Weekend from this page, login to and go to your Resource Board and click on the button labeled "Schedule Parent/Teacher Conferences" to select your times.
Conference Dates and Times
Conferences are 10 minutes long with a 5 minute passing time between each conference. Available times are:
  • Thursday, October 11 | 6:30 - 8:30 p.m. | for Day Student Families only
  • Friday, October 12 | 3 - 4:30 p.m.
  • Saturday, October 13 | 8 - 11:30 a.m.
Conference Scheduling Instructions & Tips
  • Once you login on the scheduling page, you will see your student’s name listed and the signup form will display your options.
  • Each colored square represents an available meeting time. The legend shows you the teacher who corresponds to each color and the available times appear as you go down the page.
    • You will not see all faculty listed, just your student’s current classroom teachers and advisor.
    • Please note: The name of your student’s daytime study hall proctor will appear on your list. You do NOT need to schedule a conference with this faculty member. The following faculty members are study hall proctors this semester: M. Wang, M. Yochum, D. Burton, D. Harrington, A. Rhem, MT Burruss, J. Barton, I. Morris, A. White, B. Campbell M. LaFreniere, J. Miller.
  • Click on a square to book the time you choose for each teacher.
  • You can decide when you want the reminder email confirming your list of appointment times to be delivered to you and then click "Create Appointment."
  • At any time you can click on "printable schedule" to get a hard copy of your schedule.
  • If you want to make changes to your schedule, you can login at any time prior to Thursday, October 11 at 12 p.m.

Join Us at the Parents Council Auction

Friday, October 12 
5:30 - 7:30 p.m. in Hight Library

Mark your calendar for this evening of fun, silent auction, spirits and hors d’oeuvres! It is a great evening that kicks off our Fall Family Weekend at VES—a perfect time for day and boarding parents to get together with our faculty and staff and visit while bidding on fabulous items to raise money for our school.

Bid on fabulous items, from trips, to beautiful artwork, reserved graduation parking, parties, perks for the students, tickets to ACC football games and baskets filled with all types of goodies and services, just to name a few!  We will also have a 50/50 raffle and you don’t have to be present to win.

Where does this money go? With proceeds from the Auction, the Parents Council is able to provide funding to enhance the student and faculty experience at VES. We support the priority needs identified by the school, including classroom renovations, essential teaching tools and equipment, and faculty housing improvements.

Donate an Auction Item
If you would like to donate an item, service, trip or vacation home, we would love to set that up for you. All donations are tax deductible and there is no item too big or small! Follow this link to enter your item or you can contact us directly. We will be happy to take care of the details.

Have questions? Please contact Sarah Camden (Vassar '20)
434.941.9995 |
A College Preparatory, Independent Boarding and Day School for Students in Grades 9-12
400 VES Road, Lynchburg, VA 24503 • 434.385.3600