News & Events
Events & Registration

Spring Family Weekend

Welcome to Spring Family Weekend!

We look forward to having our parents, grandparents and siblings join us Friday—Sunday, April 5-7 for Spring Family Weekend!
 
This special weekend will give you the opportunity to spend quality time with your students on and off campus, as well as interact with faculty and staff and socialize with other parents and grandparents from the VES community!
 
For our returning parents, you will notice we have reworked the agenda to allow for a more convenient start to the weekend. Parent/ Teacher/ Advisor Conferences will begin on Friday at 2:30 p.m. followed by afternoon athletic contests and a fun cocktail hour hosted by the Parents Council, then enjoy the evening with your child.
 
Saturday morning offers additional slots for conferences as well as a special opportunity to serve the Lynchburg Community at “Food for Thought,” a local backpack program that provides weekend meals to food-insecure area students! At 11 a.m., join Parents & Grandparents in the King Center for an Academic and Performing Arts Showcase, followed by a picnic lunch, afternoon athletic contests and additional conference slots. That evening get a taste of a true VES weekend experience with games, an open mic event, s'mores and more hosted by our Student Activities Team!
 
On Sunday we will gather for a “Pancake Chapel” hosted by the Vestry & DIG, followed by brunch in Harrison Dining Room and the “10th Annual Cupcakes for a Cure” fundraiser on the front lawn benefiting the Alan B. Pearson Regional Cancer Center. 
 
 

Friday, April 5 


9 a.m. - 3 p.m. Bookstore Open 
12 - 2 p.m. Parents Council Spring Meeting | Ainslie Auditorium
Open to all parents interested in learning more about getting involved
2 p.m. Weekend Registration Opens | Front Jett
Registration will continue throughout the weekend
2:30-5:30 p.m. Parent/Teacher and Parent/Advisor Conferences
4 p.m. Varsity Track vs. Hargrave & New Covenant
4:30 p.m. Varsity Baseball vs. Blessed Sacrament Huguenot
4:30 p.m. Boys Varsity Tennis vs. North Cross
5 - 5:45 p.m. Africa Trip Parent MeetingMulti-Media Room, 1st Floor Zimmer
5:30 - 7 p.m. Dinner for Students and Families | Harrison Dining Room
6 - 7 p.m. Cocktail Hour Hosted by Parents Council | Hight Library (adults only)

Saturday, April 6

 
8 a.m. - 3 p.m. Weekend Registration | King Center Lobby
8 - 10 a.m. Continental Breakfast | Harrison Dining Room
8 - 11 a.m. Parent/Teacher and Parent/Advisor Conferences
8:45 - 11 a.m. “Food For Thought” Service Learning Trip for Parents & Students
Depart from King Center Parking Lot
9 a.m. - 2:30 p.m. Bookstore Open
10 – 11 a.m. Complimentary Family Photos | Outside the King Center
11 - 11:30 a.m. Welcome Reception for Parents & Grandparents | King Center
11:30 a.m. - 1 p.m. Academic & Performing Arts Student Showcase | King Center
1 - 1:30 p.m. “Commencement 101 Session” for Senior Parents | Ainslie Auditorium
1 - 2:30 p.m. Complimentary Family Photos and Picnic Lunch for Students and Families | Box Plaza
2 p.m. Boys Varsity Baseball vs. E.C. Glass
2 p.m. Girls Varsity Soccer vs. St. Gertrude’s
2 p.m. Girls Varsity Lacrosse vs. St. Gertrude’s
3 p.m. Boys Varsity Lacrosse vs. LCA
2:30 - 4:30 p.m. Parent/Teacher and Parent/Advisor Conferences
5:30 - 6:30 p.m. Dinner for Students and Families | Harrison Dining Room
6 – 11 p.m. “The VES Weekend Experience” for Parents & Students | The Basement & Box 
*We want parents to join in the fun and experience what a VES weekend is all about!
6 – 11 p.m. Final 4 Watch Party | The Basement
6:30 p.m. Cupcake Decorating Wars Competition (hosted by the Junior RA’s)
7:30 p.m. Minute to Win-It with Mr. Button
8:30 p.m. S'mores & Movie on Box Plaza (hosted by Student Council)


Sunday, April 7

 
10 - 11:30 a.m. “Pancake Chapel” Hosted by Vestry & DIG (optional)
Enjoy pancakes in the Pendleton Basement followed by a short, upbeat worship service in Langhorne Chapel
11:30 a.m. - 12:30 p.m. Brunch for Students & Families | Harrison Dining Room
1 - 3 p.m. Cupcakes for a Cure | Front Lawn
To benefit the Alan B. Pearson Regional Cancer Center Patient Support Fund

Parent/Teacher & Parent/Advisor Conferences

Parents, you are invited to meet with your student’s classroom teachers and advisor.

Is my student expected to participate in these conversations?
Student attendance is optional. We’ll let you decide if the conversation would be most valuable with or without your student’s input during the conference.

What should I expect from my conferences?
Spring faculty and advisor conferences are a great way to hear a recap of your student’s progress over the year. It’s also an ideal time to understand the classes and plans your student and his/her advisor have established for the coming year.

How do I select my conference times? 
Once you register for Spring Family Weekend, log in to ves.org, go to your Resource Board and click on the button labeled "Schedule Parent/Teacher Conferences" to select your times.
 
Conference Dates and Times
Conferences are 10 minutes long with a 5-minute transition time between each conference. Available times are:
  • Friday, April 5 | 2:30 - 5:30 p.m.
  • Saturday, April 6 | 8 - 11 a.m. and 2:30 - 4:30 p.m.
Conference Scheduling Instructions & Tips
  • Once you log in on the scheduling page, you will see your student’s name listed and the signup form will display your options.
  • Each colored square represents an available meeting time. The legend shows you the teacher who corresponds to each color and the available times appear as you go down the page. You will not see all faculty listed, just your student’s current classroom teachers and advisor.
  • Click on a square to book the time you choose for each teacher.
  • You can decide when you want the reminder email confirming your list of appointment times to be delivered to you and then click "Create Appointment."
  • At any time you can click on "printable schedule" to get a hard copy of your schedule.
  • If you want to make changes to your schedule, you can log in at any time prior to Wednesday, April 3, at 12 p.m.
 


Weekend Town Permissions 

Parents, please make off-campus plans with your student, if you wish, during the following times.
 
All 7-day boarders are expected to spend the night on dorm this weekend.


Friday, April 5

5:30 - 11:30 p.m.

Saturday, April 6

8:30 - 11 a.m. 
12 - 5 p.m. 
5:30 - 11:30 p.m.
Please ask the duty team for extended town permissions. 

Sunday, April 7

8:30 a.m. - 5:30 p.m.

A College Preparatory, Independent Boarding and Day School for Students in Grades 9-12
400 VES Road, Lynchburg, VA 24503 • 434.385.3600