The VES Archivist works part-time and is responsible for the maintenance, care and organization of the existing archives, the collection and recording of new archival materials, and research within the archives to locate materials upon request. This individual also supports project-based learning programs and student research aligned to a variety of curricula, as well as offers guidance on occasion to the faculty on developing robust units of study that leverage VES archival content. The archivist also serves to identify interesting facts and photos that help VES tell its brand story. The position reports to the Director of Marketing, Communications and Advancement Operations and works closely with the Director of Development.
The individual in this position will:
- Hold and distribute information for the purposes of telling the story of VES—to educate, market, develop, and support the vison and mission of the school.
- Work with administrators to develop policies for determining the nature of records that must be kept, whether in-hand or online.
- Make decisions regarding organizing, purging, preserving, and collecting all information critical to the past and future life of the school.
- Support academic inquiry, study and production.
- Work with Marketing & Communications to support the promotion of the history of the school.
- Support Development in creating fundraising campaign materials and proposals.
- Conduct research for constituent/alumni relations.
- Coordinate with Athletics regarding retention of team statistics, records, and accomplishments.
- With Head of School, define strategy for retention of Board, Strategic Planning, faculty meeting minutes and plans.
- Organize and digitize the archives.
- Support Development needs.
- Promote school history and storytelling opportunities to alumni and students.
Archival Maintenance 60%
- Log existing and incoming archival materials into Proficio Elements
- Make decisions regarding organizing, purging, preserving and collecting all information critical to the past and future life of the school
- Develop policies for determining the nature of records that must be kept, whether in hard copy or online, gifts of deed, preservation approaches with digital content, and other essential criteria for archival purposes
- Research and maintain archival standards for preservation of materials
- Lead digitization of archives
- Coordinate with Athletics regarding retention of team statistics, records, and accomplishments
- With the Head of School, define strategy for retention of Board, Strategic Planning, faculty meeting minutes and plans
- Organize archival materials in a way that makes them easily retrievable
- Assume responsibility for the overall protections of the archives, including responding in emergency situations, such as flooding
- Work with Marketing to identify and distribute information for the purposes of telling the story of VES to educate, market, develop and support the vision and mission of the School
- Conduct research for constituent/alumni relations
Classroom Support 10%
- Support faculty and students in academic inquiry, study and production, specifically through project-based learning programs and student research aligned to a variety of curricula.
- Offer guidance on occasion to the faculty on developing robust units of study that leverage VES archival content.
- Part-time, non-exempt | 20 hours per week maximum
- Flexible hours
Experience and Education Necessary for Success
- Master’s Degree in Library Science from an ALA-accredited university (preferred) or degree in History with archival experience
- At least three years of experience working in a library
- Proficiency with Microsoft Office products, specifically
- Ability to interact well and communicate effectively with other departments and
- our broad constituent base
- Ability to work independently with little or no supervision
- Ability to build effective networks within the industry for best-practice sharing and problem solving
- Knowledge of research tools
- In-depth knowledge of preservation methods
- Ability of maintain appropriate boundaries with students at all times
- Ability to maintain confidentiality
- Willingness and ability to assume responsibility for the protection of the archives
- Familiarity with Proficio Elements or other categorizing software preferred
How to Apply
Interested candidates should send a resume and cover letter electronically to the HR Manager at firstname.lastname@example.org.
About Virginia Episcopal School
VES is a coeducational, college preparatory boarding and day school located on 160 acres in a residential section of Lynchburg, Virginia. The city is located at the foot of the beautiful Blue Ridge Mountains and is only a three-hour drive to our nation’s capital. Lynchburg is a proud educational community with five public/private colleges and universities.
Founded in 1916 under the leadership of Reverend Robert Carter Jett, VES is an engaging community that guides students to strive Toward Full Stature in their academic, ethical, spiritual and personal growth. Consistent with Dr. Jett’s vision, VES is committed to meeting students where they are in order to take them where they need to go.
By design, VES is a small school with approximately 260 students, 80 teachers and staff, and a constituency comprised of some 6,000 alumni, parents and friends.
VES is an equal opportunity employer and we encourage individuals with diverse backgrounds to apply. Qualified applicants receive equal consideration. No question is asked for the purpose of excluding any applicant due to race, color, national origin, religion, age, sex, disability, veteran status, or any other characteristic protected under local, state or federal law.
Virginia Episcopal School seeks to fill a full-time position for School Nurse on the afternoon/evening shift for the 2020-2021 academic year. Specifically, this person would be providing for the health and wellbeing of all students—260 day and boarding students in grades 9 - 12— through Health Services at VES, in collaboration with families, school and community resources. We ensure quality, compassionate nursing services that are effective, culturally appropriate, and responsive to the diverse and changing needs of our students and our school community.
Supervised by the Health Center Director, the nurse is responsible for medication administration and providing preventive, acute and follow-up care for day and boarding students in a multi-cultural setting during the academic year.
- Licensed to practice as a Registered Nurse or Licensed Practical Nurse in the Commonwealth of Virginia
- Certified in CPR and BLS
- Minimum of one-year experience with public health, community health, school health or adolescent medicine/pediatrics preferred
- Projects warmth, empathy and collegiality
- Delivers care with the utmost professionalism and discretion
- Detail-oriented, organized, and able to work independently, using critical thinking skills
- Computer literate – experience with Microsoft Office—especially Excel—and electronic health records
- Must be able to manage multiple demands including frequent phone calls from faculty/staff, parents and students
- Must understand cultural and age-specific needs to deliver appropriate care
Essential Job Functions
- Maintains all student health records including but not limited to immunizations, physical examinations, medications and health insurance in accordance with the Commonwealth of Virginia, Virginia Association of Independent Schools, HIPPA regulations and standards of practice including confidentiality
- Provides preventive care, including verifying that student vaccinations and medical records are current and kept up to date
- Delivers routine, acute and follow-up care, including providing direct nursing care for sick or injured students
- Participates in the evening/night/weekend on-call rotation, which may include telephone or email consultation and/or in-person response at the clinic, on dormitories, or to the site of the call, and communicating needs to the duty team on a case by case basis
- Manages medication administration, including dispensing medication to students and keeping accurate medication records; communicating with parents about medication concern
- Daily desk work, including significant amounts of telephone and computer time
- Frequent walking both inside and outside on all surfaces
- Navigating steps
- Some lifting
- Able to respond quickly and efficiently to calls
Interested candidates should send a resume and cover letter electronically to Loretta Marshall, Human Resources Manager, at email@example.com.